Veranstaltung von Messen, Ausstellungen oder Märkten: Festsetzung beantragen

If you wish to have an event scheduled, you must apply for this. There is no obligation to schedule an event. Scheduled events are exempt from certain requirements.

As an organizer, you can

• trade fairs,
• exhibitions and
• markets

have them set up.

This means that you are exempt from the provisions of the law on store opening hours, the law on Sundays and public holidays, the Working Hours Act and the Industrial Code. You can submit the application as a trader.

The determination includes the subject, period, opening hours and location of the event. Provided there are no public interest issues to the contrary, markets can be set for a longer period or permanently. For trade fairs and exhibitions, however, this is only possible for events scheduled to take place within 2 years.

It is up to you to decide whether to apply for an event to be designated. However, non-scheduled events are subject to the general regulations, for example

• the travel trade license requirement,
• the store opening law,
• the Working Hours Act and
• the law protecting Sundays and public holidays.

Without a permit, you may have to apply for exemptions from these regulations from the relevant authorities.

A determination replaces these individual exceptions. You receive the so-called market privileges from a single source.

However, you also have special obligations to observe if you have an establishment.

• Information from the Federal Central Criminal Register for submission to authorities
• Information from the central trade register for submission to authorities
• Certificate of business registration
• for legal entities: Extract from the commercial register
• for associations: extract from the register of associations
• Site plan of the event
• Overview of the goods to be sold
• Conditions of participation for the event
• Provisional list of exhibitors

The documents to be submitted may depend, among other things, on whether it is a first-time event or a follow-up event.

You must hold one of the following events:

• Trade fair
• exhibition
• wholesale market
• weekly market
• Specialty market
• Fair

Before you can schedule an event, you must submit an application to the competent authority. You can submit this application online via the online service or using a PDF form.

If you wish to apply for the event to be fixed using a PDF form:

• Open the relevant form.
• Complete the application.
• Submit the required supporting documents.
• Send the application to the competent authority by e-mail or post.
• The competent authority will contact you if there are any queries regarding the determination.
• If your application is approved, you will receive a notification from the competent authority by post and/or e-mail.
• In the event of a rejection, the competent authority will send you a rejection notice by post.
• You will receive a notification of fees.

If you want to apply for the assessment via the online service:

• You call up the online service.
• Fill in the application form.
• You upload all the necessary supporting documents so that the authorities can process your application quickly.
• Your application will be checked by the competent authority.
• The next steps correspond to the application using the PDF form.

Processing takes approx. 4 weeks to 6 weeks. The processing time depends on whether it is a first event or a follow-up event. The processing time also depends on when the required documents are received (processing time at the Federal Office of Justice, which is responsible for the Federal and Central Commercial Register extracts, is usually 2 to 3 weeks).

There is no statutory application deadline. As a rule, applications must be submitted 4-6 weeks before the start of the event to ensure that applications are processed on time.

Contradiction

• Trade fairs, exhibitions and markets Determination
• Determination includes:
  • Subject
  • Period
  • Opening hours and
  • Location of the event
• An event will be approved by the competent authority if all requirements and documents are met
• Responsible: local competent authority depending on the type and location of the event

The trade licensing office of the independent city, the large city belonging to a district, the office or the independent municipality in which the activity is to take place is responsible for processing the application in M-V.