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If you are organizing a hiking camp and wish to announce this publicly and the arrival and departure of participants is to be carried out by you as the organizer or by persons working with you, you must notify us in advance.

A traveling camp is a sales event that a trader operates outside his commercial establishment from a fixed point of sale. This does not apply if the event takes place within the framework of a market, exhibition or trade fair established in accordance with § 69 GewO.

The organizer of the travelling camp shall notify the authority responsible for the location of the travelling camp if the travelling camp is to be referred to by public announcement. The organizer must also inform the competent authority if the participants' arrival and departure to and from the location of the hiking camp is to be carried out by the organizer or by persons working together with the organizer.

This means that the obligation to notify applies above all to so-called coffee trips.

If the obligation to notify exists, the following information must be submitted to the authorities:

1. the place, the date and the time of the hiking camp,
2. the name of the organizer and of the person for whose account the goods or services are distributed, including the address at which these persons are established; in the case of legal entities, additionally the legal form and the authorized representatives,
3. information enabling quick contact and direct communication with the organizer, including a telephone number and an e-mail address,
4. the indication of the commercial register, register of associations or register of cooperatives in which the organizer is registered and the corresponding register number,
5. the wording and form of the intended public announcement, and
6. the name of a representative authorized in writing by the organizer of the migrant camp mentioned in the announcement, who will manage it on the spot for the organizer.

If the itinerant camp is to be organized abroad, the notification shall be submitted to the authority competent for the place of establishment of the organizer.

If the camp is subject to the obligation to notify, it may only be managed on site by the organizer named in the notification or by a representative authorized by him in writing.

• identity card or passport with a certificate of registration of the persons involved (notifying party, authorized representative)
• in the case of legal entities registered in the commercial, cooperative or association register of a local court, a current excerpt from the register
• travel business card of the organizer
• business registration of the person on whose account the goods or services are distributed, if different from the organizer
• the intended public announcement

The organizer of a migrant camp must notify the authority responsible for the location of the migrant camp at least four weeks before the start of the camp.

• A traveling camp is a sales event that a trader operates outside his commercial establishment from a fixed point of sale. This does not apply if the event takes place within the framework of a market, exhibition or trade fair established in accordance with § 69 GewO.
• The organizer of the travelling camp shall notify the authority responsible for the location of the travelling camp if the travelling camp is to be referred to by public announcement.
• Likewise, the organizer shall notify the competent authority if the arrival and departure of the participants to and from the place of the migrant camp is to be carried out by means of transport provided on a commercial basis by the organizer or by persons in cooperation with the organizer.
• Responsibility: Responsibility depends on the respective state law

In Rhineland-Palatinate, the local trade offices are responsible.